We are seeking an experienced Administrator/Office manager to our office located in Gdansk.

Employment type: Full-time, on-site (office-based)

Requirements:

• Legal or Financial education; a combination of both disciplines is highly desirable.
• Proven experience of 1+ year in a relevant administrative, HR, or office management role.
• Strong proficiency in Excel and Google Sheets.
• Polish language: Intermediate or higher.
• English language: Intermediate or higher.
• High attention to detail, accuracy, and organizational skills.
• Friendly, approachable, and willing to assist colleagues; a reliable team player.
• Ability and willingness to support overall office operations, including coordination of team activities and internal processes.

Responsibilities:

• Performing and leading various administrative activities to ensure smooth office operations.
• Coordinating and maintaining communication with headquarters and third-party organizations.
• Resolving important operational and organizational issues related to the office activities.
• Managing full office operations, including supervision and support of the office team.
• Handling recruitment-related administrative tasks, including onboarding of new employees and maintaining personnel documentation.
• Assisting employees with obtaining residence permits, Blue Cards, work permits, and other official documents as required.
• Maintaining and improving office systems, processes, and workflows to ensure operational efficiency.
• Organizing and coordinating corporate events, team meetings, and office activities.
• Ensuring compliance with internal policies and legal requirements regarding personnel and office management.
• Supporting day-to-day HR administration, including maintenance of employment records, contracts, and employee correspondence.

We offer:

• Sports and wellness benefits.
• Friendly and collaborative international team.
• Corporate events and team trips.